Legal

Privacy Policy

Last updated: 26 January 2026

1. Introduction

This Privacy Policy describes how AIMID ("we," "us," or "our") collects, uses, stores, and protects personal information when you access or use our website and services.

We are committed to handling personal data responsibly, transparently, and in accordance with applicable data protection laws.

2. Information We Collect

a. Account Information

When users create an account, we collect:

  • Name (if provided)
  • Email address
  • Account credentials (stored in encrypted or hashed form)

b. Newsletter Subscription Information

When users subscribe to our monthly newsletter, we collect:

  • Name
  • Email address

Newsletter subscriptions are voluntary and based on user consent.

c. Technical and Operational Data

Our website is hosted on Google Cloud Platform (GCP). As part of standard infrastructure operations, GCP may automatically collect limited technical information such as:

  • IP address
  • Request timestamps
  • System and security logs

This data is used exclusively for security, reliability, and operational integrity.

3. How We Use Information

We use collected information to:

  • Create and manage user accounts
  • Deliver newsletters and communications users have opted into
  • Maintain website functionality and security
  • Comply with legal and regulatory obligations

We do not use personal data for targeted advertising, behavioral profiling, or automated decision-making.

4. Legal Basis for Processing

Where applicable (including under GDPR), we process personal data based on:

  • Consent (newsletter subscriptions)
  • Contractual necessity (account creation and access)
  • Legitimate interests (site security and administration)
  • Legal obligations

5. Data Storage and Security

  • Personal data is stored on secure servers hosted by Google Cloud Platform.
  • We implement reasonable technical and organizational safeguards to protect data.
  • Access to personal data is restricted to authorized personnel only.
  • Personal data is retained only as long as necessary to fulfill the purposes described in this policy or as required by law.

6. Data Sharing and Disclosure

We do not sell, rent, or trade personal information.

We may share data only:

  • With infrastructure and hosting providers (e.g., Google Cloud Platform) as required to operate the site
  • When required to comply with legal obligations or lawful government requests

7. User Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Withdraw consent for newsletters
  • Object to or restrict certain processing activities

Requests may be submitted by contacting us at: privacy@aimid.org (replace if different)

8. Cookies

We do not use cookies for advertising or cross-site tracking.

Essential cookies or technical mechanisms required for authentication and core site functionality may be used. These cannot be disabled without affecting site operation.

9. International Data Transfers

If you access the site from outside the country where our servers are located, your information may be processed in jurisdictions with different data protection standards. We take reasonable steps to ensure appropriate safeguards are in place.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last updated" date.

Continued use of the site after changes constitutes acceptance of the updated policy.

11. Contact

If you have questions or concerns about this Privacy Policy or our data practices, contact:

AIMID
Email: info@aimid.io